Business Description Please write a ~3 sentence blurb written in the third person about your company and products that we can share on social media.(Required)
How does your business support our mission statement?(Required)
The mission statement of Lambtown Festival is “to celebrate all things sheep, lamb, and wool. We aim to promote these noble ruminants, from fleece to food, fiber to fabric, and farm to festival, while providing education and enjoyment for all.”
Which other shows or festivals have you attended in the last year or been accepted for in the next year?(Required)
(Previous show experience is helpful but not required.)
Do you have an email newsletter?(Required) Show us your product(Required)
Please submit a url (or instagram link, etc) showing photos or videos of products that best represent your offerings. If they are not online, please enter “see email” and email them to us at
[email protected] .
Show us your booth(Required)
Please submit a url (or instagram link, etc) showing photos or videos of your display from other shows. If you haven’t done any shows yet, a mockup or photos from a pop-up show will suffice. If they are not online, please enter “see email” and email them to us at
[email protected] .
Does your booth setup require a canopy frame?(Required) Canopy frames do not fit in 8×6 or 8×12 Vendor Barn booths, and are not compatible with all indoor spaces.
What is your first choice of location and number of booths? Choose one location, and one number of booths
What is your second choice of location and number of booths? Choose one location, and one number of booths
If you are not initially accepted, would you like to be on a standby list in case another vendor cancels?(Required) Openings can happen any time from just after new vendor acceptance letters are sent up to just before festival weekend. Lambtown Festival receives more applications for yarn vendors than any other type – if you are waitlisted, it’s not because we don’t like your products or wouldn’t love to have you! We want everyone to have a successful show and that means balancing the number of vendors and making sure each of our market spaces have a variety of different products.
Have you ever been to Lambtown Festival as an attendee?(Required) Are you also applying to be a teacher at the festival? Please select the types of products you offer:(Required) Check all that apply
Agreement to promote Lambtown Festival(Required) I agree to share that I will be attending Lambtown Festival with my customers and audience, whether it be by telling folks in person, handing out postcards, posting on social media, writing in my email newsletter, or all of the above. All of us together talking about Lambtown Festival make a much bigger impression than any one of us alone! We’re working hard to make it a must-go-to festival.
If accepted, would you like us to send you Lambtown Festival postcards to hand out, and/or a flyer to post at your location? (These will be mailed to the address you entered above.)
Sign Up for Vendor Demos – Optional
Please tell us what you’d like to demonstrate, if you are interested in doing so. Demos are 15-20 minutes each on Sat & Sun during festival hours, in the Outdoor space, and are free to attendees. This is a great informal way to share your knowledge and get folks excited about your products. It should be educational to attendees in some way (showing a skill, demo’ing a quick technique, teaching something about sheep), not just product information.
Donate to Bus Goodie Bags – Optional
Please tell us what you might provide for our bus riders. We charter a bus that goes from San Francisco to Dixon with a stop in Oakland, on Sunday, and each rider received a goodie bag with items provided by our vendors. Goodies are a little extra incentive to encourage folks to reduce carbon emissions, and it gets your merch in the hands of very enthusiastic festival-goers for an hour or so just before they arrive. It’s a great way to make an impression and ensure that they visit your booth! We ask for a minimum of 25 small items with a minimum retail value of $4, with a max of 50 (a full bus, which we had the past two years). Submissions should be related to what you sell (ex: not just a sticker with your logo), and more submission guidelines and opportunities to contribute will be made available in the upcoming months.
Find the form to sign up for that at https://www.lambtown.org/bus-goodie-bag-sign-up-form/ and linked from the Vendor Applications page.
Create Lambtown Festival Branded Merchandise – Optional
Please tell us if you’re interested in creating official Lambtown Festival branded merchandise to sell in your booth. We charge a flat $25 to use Ewenice (our cute sheep logo), and find that customers really like commemorative items! You can of course create specialty items for the show without our logo (ex: a limited edition yarn color), but this adds a little extra specialness! The fee is waived for anyone who contributes to the Bus Goody Bag above. We we will also highlight all branded items in a newsletter just before the festival. Note: we reserve the right to decline any ideas that are too similar to our own festival merchandise.
Agreement to abide by Lambtown Festival's code of conduct. Please read, then enter your full name to agree to abide by this code and uphold it in your booth.(Required)
Lambtown Festival is a celebration in which shepherds, cooks, and fiber artists educate the general public about wearing wool and eating lamb. The Festival is not a place for behavior that is inappropriate, off-topic, disruptive, or abusive. The Festival defines inappropriate behavior as that which undermines the spirit of the Festival, including any form of verbal or physical abuse, the use of derogatory or discriminatory language, gestures or actions, any form of harassment, racism, sexism, or any other targeted comments which may violate any local, state or federal laws or cause personal offense to another Lambtown Festival participant before or during the event, whether in-person, through social media channels, or any other method of communication. Animal abuse will likewise not be tolerated. Lambtown Festival reserves the right to take appropriate actions including, but not limited to, removing any person who engages in these behaviors from Lambtown Festival.
General Liability Insurance(Required) We require all vendors to carry general liability insurance for this event. You can provide proof of insurance yourself, or we have arranged for low-cost event insurance through ACT Insurance. Through their portal, you can purchase insurance for our festival for $49, for specific months for $25 (minimum two months), or a full year for $250.
In the past, we were able to obtain vendor liability coverage from the California Fair Services Authority, but they are no longer issuing that coverage. Unfortunately, we have found group rates to be prohibitively high. Our solution is to let those of you with your own liability insurance add the festival and fairgrounds as an additional insured – which is free on most policies – or to purchase event coverage from ACT at relatively low rates. ACT is also available on a monthly basis, so there may be some cost savings for those of you with a busy fall schedule of shows.
If you have your own policy and are sending Certificates of Insurance directly, please make sure they cover the following:
1) Dixon Lambtown USA Association
2) That the State of California, the California Fair Services Authority, the District Agricultural Association, County Fair, the County in which the County Fair is located, Lessor/ Sublessor if fair site is leased/subleased, Citrus Fruit Fair, California Exposition and State Fair, or Entities (public or non-profit) operating California designated agricultural fairs, their directors, officers, agents, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned.
If you are purchasing through ACT, your COI will automatically be sent to us.
____________
Q: Why do we require liability coverage?
A: Sometimes referred to as slip and fall coverage, this protects both you (the vendor), the festival, and the fairgrounds should someone become injured in a vendor’s booth. The average slip and fall settlement is between $10,000 and $50,000 and would put many companies (and our festival) out of business.
Q: Does this cover product liability?
A: No, it does not cover product liability.
This field is hidden when viewing the form
Table Request We will provide one 8′ x 30″ table for each 10×10 or 8×12 space, two for each 14×14 space. We can provide one table for 8×6 booths but they will only fit along a side, not across the front. Additional tables may be available by request at minimal or no charge. Please tell us how many tables you would like total, for your entire booth:
This field is hidden when viewing the form
Chair Request We will provide two chairs for each 10×10, 8×6, or 8×12 space, four for each 14×14 space. Please tell us how many chairs you would like total, for your entire booth:
Do you have any other requests for us, or is there anything we should know about your booth needs? Contract Terms and Conditions(Required) Contract Terms and Conditions will become a binding agreement when this Vendor Agreement is submitted, requested information and files have been submitted, and payment has been made in full within the timeframe specified.
The Dixon Lambtown USA Association Board of Directors (hereafter referred to as “Management”) does hereby demise, let and lease unto the Exhibitor, and the Exhibitor does hereby hire and take from Management, exhibit space at this Lambtown Festival subject to the following terms
and conditions:
1. Term of Lease in Dixon, California: The term of this lease shall commence at 10:00 a.m. on October 2, 2026, and shall end at 7:00 pm on October 4, 2026, and shall also extend to scheduled times as advised by Management before Lambtown Festival for installation and after Lambtown Festival for removal of exhibits.
2. Rental: All spaces will be assigned at the discretion of the vendor chair. No space will be assigned without payment in full.
3. Assignment of Exhibit Space: It is understood by the Exhibitor that Management may not be able to assign to the Exhibitor the space applied for, in which case Management will advise the Exhibitor of the available square footage. Furthermore, Management reserves the right to alter the location(s) of booth(s) based on the general appearance and overall planning of Lambtown Festival. Exhibitors may not sublease all or part of the Exhibit Space without prior written consent of Management.
4. Defaults: If the space reserved for the Exhibitor is not occupied by the time set for completion of displays, such space will be considered cancelled and possessed by Management for such purposes as it may see fit. The Exhibitor shall remain liable for the rental in full. Management reserves the right to re-let such space.
5. Exhibitor Eligibility & Conduct: Management reserves the right to determine the eligibility of Exhibitors. Acceptance is at the sole discretion of Management. The Exhibitor must be the authorized agent of all products intended to be displayed and/or sold at Lambtown Festival. Exhibitors shall not solicit business in aisles or booth(s) other than their own nor shall they distribute samples and/or leaflets outside of the confines of the booth space rented. The Exhibitor agrees to observe the laws of the jurisdiction in which the building is located and all agreements and contracts including agreements between Management and each and all union and labor organizations. The Exhibitor shall use only the official contractors as designated by Management and/or Exhibition Place. The Exhibitor shall conduct itself in accordance with the Lambtown Festival Code of Conduct, and operate at a level of sound that is considered to be proper and acceptable to the welfare of Lambtown Festival and other Exhibitors, determined at the sole discretion of Management. It is the responsibility of the Exhibitor to be fully familiar with the terms of this contract and to see that each member of its team attending Lambtown Festival are also familiar with the terms of the contract. Violating any part of this contract, refusing to comply with the requests of Lambtown Festival or Dixon Fairgrounds staff, or displaying disruptive behavior is cause for removal from the fairgrounds, without any refund or liability for monies lost or damages incurred. Management reserves the right to take whatever action is deemed necessary to enforce the terms of this contract.
6. Exhibitor’s Booth: Exhibitor must ensure their booth is open for business and staffed for the full duration of Lambtown Festival hours on all days of the festival. Exhibitor will be responsible for the arrangement of products and displays within its own booth(s). All products, materials, and equipment used in its own booth(s) must conform with and meet the requirements of Municipal, State, and Federal Regulations and the regulations of Exhibition Place covering fire, safety, health, and all other matters. When indoors, pop-up tent frames are allowed in all spaces except those along the wall of Madden Hall, but no canopy can be placed on the frame, per fire regulations. Outdoor canopy frames are only allowed in the 14×14 Show Ring spaces, and also may not have a canopy on the frame. Products and displays must remain in the confines of the booth space(s) rented and may not extend into the aisles. Attaching display items to the outside of walls extending into the aisle is not allowed. No Exhibitor may dismantle its display until after the official closing of Lambtown Festival. Failure to comply may be cause to revoke future exhibiting privileges. The Exhibitor further agrees to have removed, at its expense, goods and properties from the show building no later than 7 p.m. on the official closing day of Lambtown Festival. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred which may include the removal by Management or Exhibition Place, it being acknowledged that Management or Exhibition Place shall not be liable for any damages or other suits arising out of the late removal of the exhibit. Exhibitor must clean the booth space before leaving the premises.
7. Sale of Merchandise: Exhibitors offering retail merchandise for sale are responsible to ensure they are in possession of required documentation (resale permit) and are required to collect and file California State Sales Tax, including designating sales at Lambtown Festival as having been made on a state-designated fairground. Products or Services offered for sale to Lambtown Festival visitors must have prices displayed and not use misleading terms or phrases.
8. Unloading/Loading Procedures: Vehicles are to be unloaded/loaded in a timely fashion. If an exhibitor’s vehicle is left unattended for more than 10 minutes said exhibitor will be asked to move it to make room for other exhibitors. The unloading will not start until 10 a.m. on Friday for unloading and 4 p.m. on Sunday for loading. If a vendor does not arrive by 3pm on Friday for unloading and did not notify the Vendor Chair of a late arrival by that time, their booth space may be forfeit without any refund.
9. Cancellation Policy: Exhibit space cancelled prior to August 1, 2026, is subject to a cancellation fee equal to the amount of the 50% of the booth fee. No refunds on Exhibit space cancelled on or after August 1, 2026. In the event of a No Show, Lambtown Festival will have the right to use the empty space as they see fit, including the sale of the booth to another exhibitor without any refund to the cancelled exhibitor.
10. Limitation of Liability: Management will provide adequate and reasonable watchmen and security for Lambtown Festival. However, neither Management nor Exhibition Place Management, nor any of their agents, servants, and employees will be liable for the damage, loss, or other destruction to the exhibits by reason of fire, theft, accident or other destructive cause, and each Exhibitor shall lease exhibit space at its sole risk. Insurance for Exhibitors and products is the Exhibitor’s responsibility.
11. Cancellation: In the event that Lambtown Festival is cancelled or is not held by reason of acts of God, strikes, lockouts or other labor or individual disturbances, interruptions by government or court order, future valid orders of any regulatory body having jurisdiction, acts of a public enemy, wars, riots, failure or inability to serve or labor, fire, lightning, tempest, flood, pandemic, air quality, explosion and/or other causes beyond the control of Management, as organizers, then Management shall be in no way whatsoever liable to the Exhibitor other than to return to the Exhibitor, without interest, such sums as have been paid as a deposit or advance less any and all legitimate expenses on a pro-rated basis of cost involved and/or promotion and publicity directly related to Lambtown Festival. Management reserves the right to relocate Lambtown Festival should circumstances warrant. Management reserves the right to amend or interpret these terms and conditions as necessary in the specific and general interest of Lambtown Festival.
12. Damage to Property: Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Any costs incurred in protecting the building, equipment, or furniture from damage will be at the expense of the Exhibitor. Exhibitors are liable for any damage caused to the building, floors, walls, columns, standard booth equipment, or to other Exhibitor’s property which shall occur through acts of omission of the exhibitor, its agents, employees, and/or subcontractors.
13. Attendance: Management shall have the sole control over all admission policies in respect to Lambtown Festival at all times.
14. COVID policies: Lambtown Festival will adhere to the Solano County regulations for indoor events at the time of the festival. This may include masking, proof of negative test, and proof of vaccine and/or booster. Refunds will not be issued for unwillingness to comply with COVID regulations or a last-minute positive test that prohibits Exhibitor from participating in Lambtown Festival.
15. Animals: No animals other than service animals are permitted on the fairgrounds. Pets and emotional support animals do not qualify as service animals.
16. Photos: Lambtown Festival reserves the right to use any photos taken during the festival by our volunteers or staff for promotional, advertising, and social media purposes.
